Terms & Conditions

Our services and your agreement

AAVKIRA may provide bespoke invitation design, digital invitations, scrollable invitation webpages, wedding and celebration invitation design, custom graphics and related digital design services. The exact scope, deliverables, timeline and price are set out in your quotation or written project agreement. The public website accepts enquiries; it does not provide a direct online checkout.

Please review these Terms and the project agreement before confirming your project. An enquiry alone does not place an order. Any specifically agreed variation should be recorded in writing; mandatory rights under applicable law remain unaffected.

Payment and completion

Unless otherwise agreed in writing, 60% is payable upfront before work begins. The remaining 40% is payable once the agreed project scope has been completed and before final files, production-ready files, final invitation webpage handover or other final deliverables are released.

“Completed” means the agreed deliverables and included revisions have been completed—not unlimited revisions or new work outside the agreed brief. AAVKIRA may pause work where payment is overdue and may withhold final deliverables until the remaining balance is paid, subject to applicable law. Additional work requires an agreed scope and may incur additional fees.

Quotations and revisions

Quotations are based on the agreed brief. Included revision rounds and any reasonable minor changes within the approved direction depend on the written scope. Unlimited revisions are not included unless expressly agreed.

Major redesign after direction approval, additional invitation pages, new events or functions, entirely new concepts, additional language layouts, substantial changes outside the brief, custom domains, extra digital deliverables, extra print-ready formats and work requested after final approval may be quoted separately. We discuss additional scope and charges before proceeding.

Your information and final approval

You are responsible for checking names, spelling, grammar, dates, times, venues, addresses, phone numbers, email addresses, family information, translations, event schedules, links, QR codes, maps, RSVP information and all other supplied content, as well as the visual design. We seek written final approval and keep a record of it.

You remain responsible for the accuracy of information you provide. Where incorrect material was supplied or expressly approved by you, AAVKIRA will not ordinarily be responsible for the resulting content error, subject to applicable law. Translation accuracy remains your responsibility unless translation is specifically included in the agreed service. Approval does not waive any right or remedy that cannot lawfully be excluded.

Original design rights and your use

AAVKIRA retains rights it legally holds in original material created by AAVKIRA unless those rights are expressly transferred in writing. This may include original layouts, design concepts, graphic compositions, illustrations, webpage layouts, design systems, visual assets and source/design files where applicable. Copyright protection and ownership depend on the nature and provenance of the material.

After full payment, you receive the agreed licence or right to use the completed work for your event and agreed purpose, subject to applicable third-party licences. Payment alone does not automatically transfer AAVKIRA’s copyright. Any copyright transfer, source-file delivery, resale or wider commercial use must be expressly agreed in writing.

AAVKIRA does not claim ownership of client photographs, client-written wording, client logos, third-party or licensed fonts, stock assets, third-party illustrations, music, Canva/marketplace assets or AI-provider assets where rights differ. Rights remain with the relevant owner or licensor; we do not claim rights in work we did not legally create or acquire.

Third-party and client-supplied material

Some projects may use appropriately licensed third-party assets. Relevant licence conditions, including use, modification, attribution and redistribution restrictions, apply. Using such material in your project does not transfer ownership of it to you.

You confirm you have appropriate permission to provide photographs, logos, artwork, wording, illustrations, music and other material you ask us to use. AAVKIRA may refuse material reasonably believed to infringe another party’s rights. Do not send passwords, financial credentials, government ID or unnecessary sensitive information.

Private by default

Completed client projects do not automatically become portfolio, gallery, social media, advertising, Pinterest, case-study or other promotional content. AAVKIRA’s ownership of original design rights does not give automatic permission to disclose client personal information.

Public use requires appropriate, separately recorded permission covering the specific work and details to be shown. You may choose full permission for approved details, anonymised-only permission, or private. No response means private. Anonymised permission requires identifying details to be removed, obscured, replaced or fictionalised; personal photographs need separate approval where relevant. Fully fictional demonstrations are labelled as such and are not presented as real clients.

Invitation webpages and hosting period

An AAVKIRA-hosted invitation webpage normally stays active until one month after the relevant wedding or event date, unless otherwise agreed in writing. For multi-event projects, the relevant date should be specified in the project agreement. After this period AAVKIRA may deactivate or remove the webpage. Extended hosting may be available for an additional fee if agreed.

This public-availability period does not mean all associated files, communications, invoices or internal business records are automatically permanently deleted. Retention is described in our Privacy Policy. Private client invitation webpages are kept out of the public marketing sitemap and marked noindex; noindex is a search-engine instruction, not secrecy or password protection. Anyone with access to an unprotected link may view or share it. Discuss genuine access-control requirements before including sensitive details.

Custom domains and branding

Standard invitation webpages may use an AAVKIRA subdomain. A separate custom domain can involve additional registration, setup and configuration fees. AAVKIRA branding remains unless removal or white-labelling is explicitly agreed separately; a custom domain does not automatically remove it.

The project agreement must identify the registration arrangement: whether the domain is registered to you or registered and managed through an AAVKIRA-controlled registrar account, who controls it, and any transfer arrangement. Paying a registration fee does not itself transfer hosting infrastructure, source code or design IP.

Where the first year is included, you are responsible for renewal fees after the first year if you wish to retain the domain. If renewal is not paid, AAVKIRA is not obligated to renew it; the domain may expire and its future availability cannot be guaranteed. Domain registration and invitation hosting are separate arrangements.

Cancellation, refunds and concerns

If you need to cancel, contact us promptly. Once custom work has commenced, amounts attributable to work already completed and agreed costs may become non-refundable, subject to applicable law. The upfront payment is not automatically non-refundable in every circumstance. Any refund assessment takes account of work performed, applicable rights and the project agreement.

If there is a problem with the service, please contact us so we can discuss correction or an appropriate remedy. Nothing here prevents lawful consumer complaints, payment disputes or other mandatory remedies. Delays caused by missing content, delayed approvals or unpaid amounts may require the timeline to be revised in discussion with you.

Applicable law and mandatory rights

These Terms are governed by the laws of India, unless otherwise required by applicable law. Nothing in these Terms excludes, restricts or modifies any consumer, privacy or other statutory right or remedy that cannot lawfully be excluded, restricted or modified under applicable law. Mandatory rights in your own jurisdiction remain applicable where required. No exclusive court or city jurisdiction is designated here.

Taxes, invoicing and any applicable charges are addressed in the quotation or invoice according to the business’s actual circumstances and applicable law. No blanket tax exemption for international services is promised. Material changes to an existing project’s agreed terms should be agreed in writing, not imposed retrospectively.